January 13, 2022 CCFM Board Meeting- DRAFT
Board members present: Randy George, Rose Thackeray, Krysta Zabriskie, John Snell, Karen Huard Board, Lila Humphries-LePage
Others present: Keri Ryan
Called to Order: 7:00 AM
Update on vendor database project.
Board needs to respond to Austins follow up email
Karen proposes let Keri do what she would like to do and bring it to us and we can approve it or not
Keri recommends it stays as it is
COVID precautions. What more is needed at this time?
Krysta proposes mask mandate for now and reevaluate
Randy- UVM medical center brought in extra work force don’t want to contribute to the problem
Lila- most people are wearing masks anyway makes sense right now
Karen- were outside in the freezing temperatures what about implementing 6 ft table spacing
Lila- mask or distancing option
Rose votes no- who said they were uncomfortable? I see happy customers shopping in a very spread out space very little vendors right now
Randy higher rate of transmission in the winter
Karen believes some people will not come to the market because of a mandate including herself
Rose bring it to a vote and move on
Randy brings vote- mask mandate or 6 ft distance
Lila are we not letting people in without a mask?
John suggests we publicize that masks are recommended
Randy can provide 100 free masks to market; require masks when customers/vendors can’t maintain 6 ft of distance
Vendors note that they have a choice of spacing
Keri- we need to rope market again and she is going to have to police people
Randy- enforcement is another thing
John- when we required masks we were fenced off and threw people out for not having masks on (strongly suggest)
Noone wants to do that again
Karen we need to make a mandate that is best for the average customer not based on either side of spectrum
Keri terrible idea
Randy Krysta Lila yes
Karen Rose no
Update on committee interest
Keri- couple of slots open in each one but has gotten interest
Keri will forward email of those included in each one
Adapting to layout changes from market to market- keep vendors in their spaces or rearrange to fill in gaps?
Keri- vendor asked to never move their spot so she felt she couldn't shrink the market and move people’s spaces to make it look more appealing
Lila- keep doing that and vendors can be grumpy
Rose suggests an email is sent to remind people that spaces are subject to change and remind to check map each week
Approving substitute meat vendors in the case of cancellations
Carol from Broadfork asked if she could sell meat when others cancelled
Rose says nope
Consensus nope
Keri– update on recent FMC activity
Keri- legacy binder for market manager to hand off to
Working with other managers throughout the state
NOFA-VT is paying $1200 to Keri for her participation
Best practices, safety plan, tax id information, managers job description
Is looking into a new safety plan for new location with officer mike
Randy asks for a report when she has completed it
Review of new winter market application
Approved (wild woogs)
Autumn Rayne would like to sell local coffee
Lila- unprecedented nothing is made by them
Rose- Iona tea has the market for hot drinks
no
Setting a date for summer application review and making plans to efficiently review apps.
Randy- not going to be a one hour meeting but let's prepare for it so that it is not so cumbersome
Karen- last year we had a spreadsheet from Keri and we broke it down into categories and a couple of zoom meetings
John- can you list out the ones there won't be any argument on to move quickly through them
Karen- current meat vendors who sells what
Krysta- suggests letting Keri taking the rein on making suggestions on where we should go as a market
Randy- goal of mid February now to set a time for it
Krysta- suggests we go back to evening time
Keri- is not available in evenings
Special meeting February 10 for app review only following week is the regular meeting and potentially have one more specific app review meeting february 17
Krysta- should we be having weekly meetings in February to get through all of the applications
Update on Manager job description progress and setting date for meeting with Keri
Randy- Setting up relationship between board and keri in a way that is clear to all of us; board is reviewing and editing job description as they have found it
Keri- isn't this what happens with my yearly review not just new board members
In by laws that special sessions have to be warned 2 weeks in advance in by laws
John- typically in state politics the meetings are warned but they are closed
Karen- don't all board meetings need to be warned so why wouldn't executive need to be
John proposes February 3 for follow up meeting
Randy agrees or push it forward to next week
Send reviewed job description no later than Tuesday
Randy will announce to membership about this executive meeting
John- intent is to be in agreement about the job and use it to guide the position
Lila- ties well into legacy binder so that new board members can be brought up to speed
Keri- meals and room sales tax for prepared foods; most people roll it in
Should they all be doing it the same way we don't have a policy on it
Randy- vendors can do it the way they want as long as they comply
Keri- will ask them about it
Karen- while talking about agenda items with meeting warnings we need to be more forthcoming to membership so that vendors have an opportunity to weigh into them
