Nov 18, 2021 CCFM Board Meeting – APPROVED
Board members present: Randy George, Rose Thackeray, Krysta Zabriskie, John Snell, Karen Huard Board, Lila Humphries-LePage
Others present: Keri Ryan
Called to Order: 7:00 AM
Karen suggested to revise minutes and approve through email
Market applications
How many meat vendors to approve
How many appropriate to have on a given day
Rose brought up App Gap distillers and owner being present at market
Karen brought up how many soap vendors there are
Two part time vendors in December
Rose brought up her application for breakfast sandwiches using propane grill
Keri will get agreement with firefighters about using propane
John brought up that the officer with Coffee with Cops wants to be there once a month
New applications:
Mama Boocha- they have not indicated using local ingredients and have a presence wholesaling: NO
Mad River Botanicals- Randy brought up that they are growing the CBD for their infusions: PENDING
Karen brought up that we should check in with Shona from Earth Rhythm Herbals before we approve
Karen brought up that we should let her know that someone else is interested
Krysta mentioned that there is some overlap but also maybe complimentary
Karen says that we should hear her opinion and why but not live by it
Attention Crafts- local person making pottery, wants to be at the entire winter market only ceramic person- APPROVED
Iiii. Broadfork Farmstead- PENDING
Karen brought up whether or not they are a tier 2 milk producer which they would need to be in order to sell at market
Randy brought up that they are making a lot of things with not a lot of local ingredients, concern about the category they fall into; prepared food or AG or both
Lila suggested approving their baked goods, jams and jellies dependent on amount of local ingredients
Keri brought up that there were no summer substitutes this year and that was difficult so she is wanting more vendors to be approved than not
Rose suggested a deeper conversation with them about their offerings and then approve item by item
Keri said that she would reach out to them and we
Website updates
Josh and Mieko are working on getting minutes under vendor only tab
Update board member contacts on website
Keri brought up that It is definitely listed on the rules that get updated every year
Randy said Josh sent minutes from the last two regular board meetings yesterday and will forward them to us
We need the minutes from the annual meeting before we can update the rules
Keri explained that the member login on the website will be a shared password so they can have access to certain PDFs
Randy brought up updating the website list of vendors who haven’t been here in a while and aren’t necessarily going to vend soon
Lila brought up making a separate list of seasonal vendors
Keri brought up that this weeks vendors are updated every week on the website
Krysta wondered if this is confusing for customers
Keri said that she can add a tab under each vendor whether they are seasonal or full time
Karen wonders what the traffic to this website in general
Questions for Mieko
Randy’s opinion is that if the vendor has not vended in the last year that they get removed
John brought up formerly at the market as a way to stay in contact
Lila wonders if its the markets responsibility to promote vendors who are no longer here
John brought up point of historical record of whos been at market
Create categories and go from there
Randy brought up that all website/social stuff does not have to be done by Keri
Keri agrees
Randy suggests having a member volunteer to take care of some of website updates
John reminds us to have specific requests and have one person so as not to confuse Mieko
Randy asked Lila if she could spearhead this project
Austin volunteered to help make changes to website
Keri brought up difficulties getting volunteers for things
She suggested that once winter vendors are approved we can assign them tasks
Randy reiterated that the intention is for each vendor to have a job so we need to generate what those are
Keri- Northfield Farmers market would like to offer CCFM vendors a discounted rate to vend on their online market
Randy says if individual vendors want to do that they can
Keri- Karen and her working with U first division of health- they are purchasing $500 of tokens
Karen asked if just for summer or winter too and keri has reached out
Keri- Karen can you send copy of insurance policy to BGS- she will follow up
Keri- did we make a decision on beef and lamb for the December market?
Randy said we are letting them all in
Randy- checking in about arrangements with the state for using parking lot
Keri says we have started the conversation about this coming season and she will get a confirmation email. Do we need to fill out a form for use again?
Lila brings up the necessity for lease agreement in writing with signatures- worth an ask?
Keri says they are only willing to commit year to year and John seconds that
Lila reiterates that the spot we have does not afford long term security
John brings up sending a letter to legislature/ representatives/ Montp City Council as a courtesy and update them on how market is going
Keri does send updates to BGS on a regular basis
Keri- Alyssa from Dept of Ag is stepping in to maybe get Tebetts or seeing about getting fire policy changed but we are approved for propane
Need something in writing from the fire dept. and file with BGS
Commissioner Fitch says to contact Deb only
Keri suggested volunteer firefighter man the fire each market and still got a no
Karen is asking what the fire is for- corn roast, bean hole, warmth
Keri wonders do we do it anyway and ask for forgiveness- define open fire/clarification
Randy says we have asked too much in order to the right thing but now cant get away with ignorance
Randy asks about propane status
Keri- got a donation for a brand new propane heater stand comes with free tank of propane we just need to pick it up
We don't have storage for it so will have to live outside
Lila offered to get in touch with donator and try and pick it up
Not going to be using for this weekend
Krysta asked about thanksgiving marketing
John said ad from argus etc looked good/ thank you lila for making a post for vendors to use on social
Keri brought up paying for business account for front porch forum
Lila suggested running an entire week of promotion on social media before big market
Randy suggested sending out list of promotional ideas for upcoming events to board
Karen reminds that Keri shouldn’t be the only one trying to promote the market and that the board should support her
Lila suggests graphics of date/times of market and offers support on that
